Communications and Events Coordinator

JOB SUMMARY: Coordinate event logistics for Foundation events, fundraisers, and other outreach activities as well as marketing those events. Assist with the development of the Foundation’s communications strategy to raise awareness of Foundation programs and mission. This is a full-time exempt, salary position.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Create and monitor the Foundation’s communication/editorial calendar
• Publish and edit Foundation e-newsletters, including maintaining the email list with input and articles from other Foundation staff.
• Manage and monitor all social media sites and website content
• Lead, plan and coordinate Foundation fundraising events and ag outreach activities including golf outing, Brewfest, Farm Show, and Ag Progress Days
• Work with event venues including contract negotiation, event registration, food service coordination, onsite event management and staffing, and post-event correspondence
• Foster partnerships with vendors, sponsors, and donors
• Work with all corporate event sponsors to ensure that all of their corporate benefits have been met.
• Track event revenue and expenses by each specific event
• Maintain confidentiality of information
• Operate within established guidelines of the approved budget
• Develop event marketing information for distribution for each event
• Send and track correspondence with sponsors/exhibitors via email, web and print
• Implement activities developed by Foundation team, set up events, coordinate staff coverage, to include event lab
• Manage online registration data
• Assist Executive Director with key fundraising communication efforts such as annual appeal, year-end campaign, annual sponsorships, and peer-to-peer campaigns.
• Seek out potential funding opportunities for Foundation

EDUCATION/QUALIFICATIONS/SKILLS:

Required:

• Bachelor’s Degree in related field, or equivalent experience
• Ability to work independently, recognizing and seeking supervisory guidance when needed
• Exceptional organizational skills and attention to detail including proofreading
• Proven time management skills with the ability to multi-task and shift priorities as necessary
• Team player – willingness to work with colleagues on all Foundation projects when needed
• Ability to build partnerships with sponsors and PA Farm Bureau staff to collaborate on projects
• Strong oral and written communications
• Experience with social media platforms
• 1 to 3 years professional work experience

Preferred:

• Proficiency with Microsoft Office Suite
• WordPress
• Canva
• Adobe Creative Cloud

OTHER REQUIREMENTS:

• Valid PA Driver’s License
• Ability to lift/carry up to 30 lbs.
• Some travel throughout Pennsylvania (with possible overnight stays) to attend meetings, Foundation events, Farm Bureau events, seminars and other related events.
• Working during non-traditional office hours will at times be required

TELECOMMUTE OPTION:  Primarily 80% in office, 20% work from home

Note:  This job description is intended to describe the major functions and characteristics of this job. It is not intended to describe all functions or responsibilities, which may be assigned to the incumbent employee. It is always within the employer’s right to add to, delete from, or further modify this job description at any time. This document is not to be construed as an employment contract of any type. EOE.